A good asset import tool brings files from where your team already works into the right brand's library, with no download-and-upload loop. Ask seven questions during a trial and you'll know within an hour whether it suits an agency or only a solo account.
TLDR: Ask seven questions: Which sources connect? Does import go to the right brand? Can you import a whole folder? Which formats and sizes work? Who can see what? How are names and duplicates handled? How fast is it at 100 files? Mydrop connects Google Drive and Canva and puts imported files in each brand's library.
Mydrop pricing check, September 2026: the entry paid plans of the eight tools most often compared with Mydrop run from $6 per channel (Buffer) and $25 a month (Later) to $99 per user (Hootsuite) and $79 per seat (Sprout Social), as listed on each vendor's pricing page. Mydrop is free to start, then $19 a month flat, not per seat. Full table on Mydrop's compare pages.
Why agencies feel this pain more than anyone
A solo creator has one folder. An agency has a folder per client, a Canva team per brand and a Drive that three people share. Every post starts with a hunt: find the file, download it, rename it, upload it again.
That loop is where versions go wrong. The designer fixes the logo in Canva, but the scheduler still has last week's upload. Import closes the gap because the file comes from the source, not from someone's downloads folder.
The seven questions
| # | Question | What a good answer looks like |
|---|---|---|
| 1 | Which sources connect? | Google Drive and Canva, not just a file picker |
| 2 | Does import go to the right brand? | You choose the brand and the file lands in its library |
| 3 | Can you import a folder? | A whole folder in one step, not file by file |
| 4 | Which formats and sizes work? | Images and video at the sizes the platforms need |
| 5 | Who can see what? | Permissions follow the brand, so freelancers see only their clients |
| 6 | How are names and duplicates handled? | Original names kept, duplicates easy to spot |
| 7 | How fast is it at 100 files? | Minutes, with progress you can watch |
Print this table and fill it in for each tool you test.
Run a 60-minute trial that tells you the truth
Use real files from one real client, not the sample pack.
- Connect the source (Drive or Canva).
- Import one folder of 30 to 50 files into one brand.
- Time the import and write down anything that failed.
- Open three files and compare them with the originals.
- Ask a teammate with limited access to log in and see what they can reach.
Step 5 is the one most trials skip. It's also where agencies find out that a freelancer can see a client they shouldn't.
Where Mydrop fits this job
Mydrop connects Canva and Google Drive, and each import goes into the brand you pick, so the Media Library stays separate per client. Roles and workspaces control who can see which brand.
The part to test is the folder import. If your clients send you a Drive folder each month, one step from folder to library is worth more than any new editing feature. For the Drive side in detail, see when to import Google Drive assets instead of uploading.
Set rules once so the library stays clean
Import is fast, so mess builds fast too. Agree three rules the day you start:
- Name pattern:
client_campaign_asset_v1. Change the version number, never the name. - One source of truth: the design file in Canva or Drive stays the master. The library holds the copy you publish.
- Monthly sweep: archive the files not used in the last quarter. A media library audit gives you a clear metric for it.
Try it on your messiest client
Choose the client whose files are in the most places. Import their folder, time it and see how many clicks it took to get from the file to a scheduled post. If it's fewer than your current loop, roll it out to the next client. You can connect Drive or Canva on a free workspace at app.mydropai.com/register.
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