How to Switch Workspaces and Keep Schedules Aligned in Mydrop

By the end of this tutorial you will have switched to a different workspace and confirmed the calendar and post-scheduling controls use that workspace's timezone so scheduled publishing stays accurate.

Before you start

Checklist

• You are a member of the workspace you want to switch to.
• If you need to change the workspace timezone, you have workspace admin or settings permission.
• Keep two screens or tabs ready: Calendar and Post composer for quick verification.

Step 1: Open the workspace selector

1. In the topbar, click the workspace dropdown (workspace selector).
2. If the target workspace is not visible, type its name in the search field inside the dropdown.
3. Select the workspace you want to work in. The app will switch the active workspace.

Why this matters: the active workspace determines the timezone used by calendar and scheduling controls.

Step 2: Open Workspace settings and confirm timezone

1. With the workspace selected, open the workspace dropdown again and choose Workspace settings or the settings option shown for that workspace.
2. Locate the timezone field in Workspace settings.
3. Confirm the displayed timezone matches the brand or market local time you intend to use.
4. If it does not match, choose the correct timezone from the list and click Save or Update.

Why this matters: changing the workspace timezone updates the timezone label used by Calendar and Composer when that workspace is active.

Step 3: Verify in Calendar and Post composer

1. Open Calendar (Calendar view).
2. Confirm the calendar header or timezone label shows the workspace timezone you set.
3. Open Post composer (create a new post or open composer).
4. In scheduling controls, pick a publish date and time.
5. Check the timezone label shown next to the scheduled time; it should match the workspace timezone.

Quick test post

• Create a test post with a future publish time that would be a different hour in your personal timezone.
• Schedule it and confirm the scheduled time shown in Calendar and in the post’s scheduling field match the workspace timezone.

Step 4: Review the scheduling workflow

1. In Calendar, locate your test scheduled post.
2. Confirm the event time in the calendar grid aligns with the local time expected for the workspace.
3. Open the scheduled post preview or details; confirm the scheduled timestamp and timezone label match.
4. If you use approver workflows, ensure approver notifications show the scheduled time and not a different timezone.

Verification checks

• Active workspace name is visible in the topbar workspace dropdown.
• Workspace settings show the intended timezone and display Saved or Updated confirmation after changes.
• Calendar header, calendar grid event times, and Post composer scheduling controls all display the same workspace timezone.
• A scheduled test post appears in the Calendar at the expected local time for the workspace.

Common mistakes to prevent

• Not saving workspace timezone changes. Always click Save or Update and wait for confirmation.
• Selecting a personal or local timezone instead of the workspace timezone.
• Forgetting to refresh Calendar or re-open the Post composer after switching workspaces.
• Attempting to change timezone without workspace admin permission.

Conclusion After following these steps, the active workspace and its timezone will control how Calendar and scheduling controls display dates and times. Use a short test schedule to confirm publishing will occur at the intended local time before scheduling live posts.

Outcome: Switch to the target workspace so Mydrop uses that workspace timezone for Calendar and post scheduling, ensuring scheduled publish times match the brand or market local time.

Step 1: Open the feature

1. Sign in to Mydrop and locate the topbar at the top of the screen.
2. Click the workspace dropdown in the topbar. The dropdown opens a searchable list of your workspaces.
3. Use the search box or scroll the list to find the workspace you want to switch to. Type part of the workspace name if the list is long.
4. Click the workspace name to select it. The topbar should update to show the selected workspace name. This confirms the active workspace has changed.
5. With the workspace selected, open Workspace settings from the same dropdown. Look for a Settings option, a gear icon, or an entry labelled Workspace settings in the dropdown menu.
6. Click Workspace settings. The Workspace settings view opens as a settings page or modal and shows the active workspace name at the top.
7. Expect to see workspace-level controls in this view. One of these controls is the timezone setting used across Calendar and scheduling tools.

Notes:

• If Workspace settings is not visible in the dropdown, open the workspace menu or the main Settings area and look for a Workspace or Workspace settings entry.
• Confirm the workspace name shown in the settings matches the name you selected in the topbar before changing any settings.

Step 2: Set up the basics

1. Confirm the workspace name at the top of the Workspace settings page or modal. This ensures you are changing the correct workspace rather than a personal preference.
2. Locate the timezone field inside Workspace settings. The field is labeled Timezone or similar and shows the currently selected timezone for that workspace.
3. Click the timezone field to open its list or search box. You can usually search by city name, region, or UTC offset.
4. Type the brand or market city, region, or UTC offset that represents the workspace operating timezone. Choose the entry that matches the local time you want posts and the calendar to use.
5. Select the correct timezone from the results. Do not select a personal device timezone unless that is the intended workspace timezone. Choosing the wrong timezone will shift scheduled publish times.
6. After selecting the timezone, look for a Save or Update button in the Workspace settings view.
7. Click Save or Update to persist the change. Wait for a confirmation message, toast, or the Save button to become inactive, indicating the settings were saved.
8. If a confirmation appears, note the message and the displayed timezone value. The Workspace settings page should now show the timezone you selected.
9. Return to the app by closing the settings modal or using the topbar navigation. The topbar should still show the selected workspace name.
10. Optional quick verification: Open the Calendar or compose a draft post and open the date/time picker. The timezone label on the picker or the scheduled time preview should display the workspace timezone you just saved.
11. If the displayed timezone does not match what you saved, refresh the page or re-open Workspace settings to confirm the saved value. If the setting reverted, confirm you have admin or settings permissions for the workspace and try saving again.

Short checklist while saving:

• Confirm workspace name matches the intended brand or market.
• Choose the correct city/region or UTC offset for that workspace.
• Click Save and wait for confirmation before leaving the settings view.
• Refresh Calendar or the Post composer to see the updated timezone label if needed.

Result to expect after completing these steps:

• Workspace name in the topbar reflects the workspace you selected.
• Workspace settings show the timezone you chose and report that the change saved.
• Calendar views and scheduling controls will use the active workspace timezone when you verify them in the next steps.

Step 3: Add the content or settings

After this step you will create a test scheduled post in the selected workspace and confirm the composer and calendar show the workspace timezone.

1. Open Calendar and Post composer

   1. From the topbar, confirm the target workspace is active.
   2. Click Calendar to open the workspace calendar.
   3. Click New Post or Compose to open the Post composer.

2. Create a simple test post

   1. Enter a short title and body so the post is identifiable (for example: "Timezone test - Workspace X").
   2. Add any required profile or channel so the composer validates the post.

3. Choose a publish date and time

   1. In the composer, locate the publish date and time control.
   2. Pick a future date and a specific time you can easily verify (for example, tomorrow at 09:00).
   3. Check the timezone label shown next to the date/time control. It should display the active workspace timezone or read "Workspace timezone" with the timezone name. If it shows your personal timezone instead, do not schedule yet.

4. Save or schedule the post

   1. If your workflow has a Save button, click Save as draft first to ensure the composer retained the chosen time.
   2. Then click Schedule (or Schedule post) to queue the post for the selected date/time.
   3. Confirm any on-screen confirmation that the post is scheduled.

Quick checklist before leaving the composer

• The timezone label next to the date/time control matches the workspace timezone set in Workspace settings.
• The scheduled time shown in the composer equals the local time you intended for the brand or market.
• The post displays the workspace name or profile so you know which workspace the post belongs to.

Why this matters

• Scheduling while the composer shows a different timezone will cause publish times to shift relative to your intended local time. Confirming the timezone label avoids that mistake.

Step 4: Review the workflow

This step verifies the calendar grid, scheduled post preview, and post list reflect the workspace timezone so publishing will happen at the intended local time.

1. Verify in the Calendar view

   1. Return to the workspace Calendar.
   2. Locate the date you scheduled the test post.
   3. Confirm the event or post block appears at the chosen time slot (for example, 09:00 on the selected date).
   4. Check the calendar header or footer for a timezone indicator showing the workspace timezone. The grid times should align with the workspace timezone.

2. Inspect the scheduled post preview

   1. Click the scheduled post in the calendar or open it from the Posts or Queue list.
   2. In the preview, confirm the scheduled timestamp shows the same date, time, and timezone label you set in the composer.
   3. If you use a post preview with local time display, verify that it still matches the workspace timezone.

3. Confirm in the Posts or Queue list

   1. Open the Queue, Scheduled, or Posts view for the active workspace.
   2. Find the test post and verify the scheduled time column shows the expected time and the workspace timezone.
   3. If your workflow shows the profile or workspace name, confirm the post is listed under the correct workspace.

4. Quick sanity checks

   1. Refresh the page and re-open Calendar and the composer to ensure saved settings persist.
   2. If the scheduled time changed after a refresh, reopen Workspace settings to confirm the timezone saved correctly.
   3. If the timezone label still shows a different timezone, check your workspace membership and permissions; only workspace admins can change the workspace timezone.

5. Final validation test (optional)

   1. If safe, schedule a very short-duration test post (for example, schedule 10 minutes ahead) and monitor whether the scheduled action remains set to the workspace timezone.
   2. Cancel or delete the test post after verification.

Common mistakes this step prevents

• Forgetting to save the timezone before scheduling.
• Scheduling while the composer shows your personal timezone instead of the workspace timezone.
• Not refreshing the Calendar after changing the workspace or timezone.

Expected verification result

• Calendar blocks, scheduled post preview, and the posts list all show the same date and time, matched to the workspace timezone. If they match, the workspace is configured correctly and scheduled publishing will follow the intended local times.

After completing this task, your Calendar and post-scheduling controls will show and use the selected workspace timezone so scheduled publishes occur at the intended local times.

Troubleshooting and next steps

Quick checklist

• Are you a member of the target workspace?
• Do you have workspace admin rights if you changed the timezone?
• Calendar and Post composer are open for verification.

If scheduled times do not match the workspace timezone, follow these steps in order.

1. Refresh the page and app view

• Click your browser refresh button or use the app refresh control.
• Open Calendar and the Post composer again.
• Why: the app sometimes needs a refresh to show the updated timezone label and timestamps.

2. Confirm the active workspace

• Click the topbar workspace dropdown and make sure the target workspace is selected.
• If the dropdown shows a different workspace, select the correct one and wait a moment for the UI to update.

3. Re-open Workspace settings and verify the timezone

• From the topbar workspace dropdown, open Workspace settings.
• Locate the timezone field, confirm the selected timezone, and click Save again even if it looks correct.
• Why: forgetting to save is the most common cause of mismatched schedules.

4. Verify your permissions

• If you cannot change the timezone or the Save button is disabled, confirm you have workspace admin access.
• If you lack admin rights, ask a workspace admin to update the timezone or to grant permission.

5. Check the Calendar and composer timezone labels

• Open Calendar and confirm the grid and time labels reflect the workspace timezone.
• Open Post composer, pick a publish date/time, and check the timezone label next to the scheduled time.
• The label should match the workspace timezone you set.

6. Run a short test schedule

• Create a single test post scheduled a few hours or minutes ahead.
• Confirm the scheduled timestamp in the composer and on the Calendar.
• After the test post is scheduled, check the Calendar entry and the scheduled post preview to ensure times match the intended local time.

7. Confirm profiles are in the same workspace

• Open Profiles and verify the social profile you will publish from is connected to the active workspace.
• If a profile is connected to a different workspace, move or reconnect it to the correct workspace before scheduling.

8. Re-open the workspace and re-login if needed

• Sign out and back in, or switch to another workspace and then back. This forces the app to reload your workspace context.
• Why: session caching can sometimes preserve old timezone settings until you re-authenticate.

9. Revert and retry if a mistake was made

• If you set the wrong timezone, open Workspace settings again, choose the correct timezone, Save, and then repeat the short test schedule.

Common fixes for specific symptoms

• Calendar shows old hours: Save timezone in Workspace settings, then refresh Calendar.
• Composer shows a different timezone label: Confirm workspace selection in the topbar and check the composer timezone dropdown.
• Scheduled post appears at the wrong local time after publishing: Run a test post and check the profile connection and workspace timezone; revert or update as needed.

Next steps for teams

1. Communicate the change to teammates so editors and approvers schedule with the workspace timezone in mind.
2. Schedule a final test post for each brand or market to confirm outward delivery times.
3. If approvals are used, confirm approvers see the scheduled time in the workspace timezone inside the post approval flow.

If the problem persists after these steps, ask a workspace admin to double-check settings or contact Mydrop support with the workspace name, the profile used for scheduling, and the test post time. Include what you saw in Calendar and the Post composer so support can reproduce the issue.

Conclusion

Confirming the workspace selection and saving the workspace timezone ensures Calendar and scheduling controls use the correct local time for that brand or market. Use a short scheduled test and the verification steps above to be certain scheduled posts will publish at the intended times.